Outreach emails are the cornerstone of modern digital marketing and link-building strategies. Whether you’re trying to build backlinks, connect with influencers, or pitch guest posts, having the right email template can make all the difference.
To help you step up your outreach game in 2025, we’ve curated 24 high-converting outreach email templates used by industry experts, perfect for anyone looking to improve their SEO strategy through smarter outreach. . These templates are designed to boost your response rates, improve your networking, and help you achieve your outreach goals faster.
Why Outreach Emails Still Matter in 2025
Despite the rise of social media and automation tools, email outreach remains one of the most effective and scalable marketing strategies. When done right, it helps you:
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Build high-authority backlinks
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Connect with influencers and bloggers
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Promote your content organically
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Generate brand awareness
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Secure collaborations and partnerships
But with inboxes more crowded than ever in 2025, personalization, value, and clarity are key. That’s why expert marketers rely on tested templates.
24 Expert Outreach Email Templates for 2025
1. Guest Post Pitch
Subject: Guest post idea for [Blog Name]Hi [Name],
Loved your post on [Topic]. I’d love to contribute a guest article on [Idea]. Happy to follow your guidelines and make it super valuable for your readers. Interested?
2. Broken Link Building
Subject: Quick heads-up on your article
Hey [Name],
Noticed a broken link on your post about [Topic]. I’ve got a relevant resource that might be a helpful replacement: [Your Link]. Thought you’d like to know!
3. Skyscraper Outreach
Subject: More value for your awesome guide
Hi [Name],
Your guide on [Topic] is great! I just published a fresh, in-depth piece that adds new stats and insights: [Your Link]. Might be worth sharing with your readers
4. Influencer Collaboration
Subject: Let’s collaborate?
Hi [Name],
Big fan of your work! I’m working on a [product/campaign] and think there’s potential to collaborate. Would love to chat about possible synergies.
5. Cold Link Building
Subject: Found your content helpful!
Hi [Name],
Just read your article on [Topic]. I created a similar piece with some fresh insights: [Your Link]. Feel free to check it out—might make a nice addition.
6. Resource Page Pitch
Subject: Resource suggestion for your list
Hi [Name],
Loved your resource page on [Topic]. I’ve created a tool/guide that fits perfectly with the theme. Could be useful for your readers: [Link].
7. Round-Up Contribution
Subject: Expert input for your next roundup
Hey [Name],
If you’re planning another expert roundup, I’d love to contribute. Let me know the topic—you’ll get a thoughtful quote from me!
8. Press/PR Pitch
Subject: Story idea: [Your Product/Company]Hi [Name],
Thought this might be a good fit for your publication: [Brief Description of News/Product]. Happy to provide quotes or more info if interested!
9. Podcast Guest Pitch
Subject: Guest pitch for [Podcast Name]Hi [Name],
Love your podcast! I’d be honored to join as a guest and share insights on [Topic]. I have experience in [Brief Background]—open to a quick chat?
10. Testimonial Request
Subject: Quick testimonial?
Hi [Name],
Glad you enjoyed our product/service! Would you be open to giving a short testimonial? We’d love to feature your kind words (with a link back too!).
11. Follow-Up (No Response)
Subject: Just circling back
Hey [Name],
Just wanted to follow up on my previous email. Would love to hear your thoughts when you get a moment!
12. Second Follow-Up (New Angle)
Subject: Another quick idea
Hi again, [Name],
Thought of another angle that might be more relevant: [New Suggestion/Benefit]. Would love to hear what you think!
13. Brand Mention Outreach
Subject: Thanks for mentioning us!
Hi [Name],
Saw you mentioned [Your Brand] in your article—thank you! If you’d like, I can provide an official description or link to help your readers learn more.
14. HARO Journalist Pitch
Subject: HARO response: [Query Topic]Hi [Name],
Here’s my expert quote for your HARO request on [Topic]: “[Quote]”. Let me know if you need anything else!
15. Affiliate Partnership
Subject: Want to become an affiliate partner?
Hi [Name],
We’re launching an affiliate program for [Product/Service]. With your audience, I think it could be a great fit. Interested in earning commissions?
16. Link Exchange (Ethical)
Subject: Collaboration idea
Hi [Name],
I came across your site and love your content. Would you be open to a relevant link collaboration that benefits us both?
17. Blogger Review Request
Subject: Want to try [Product]?
Hi [Name],
We’d love to send you a free sample of [Product] for an honest review. No pressure—just your thoughts if you find it valuable!
19. Collaboration on eBook/Guide
Subject: Co-create an epic guide?
Hi [Name],
I’m creating a comprehensive guide on [Topic] and thought your insights would add huge value. Want to co-author or contribute?
20. Quote Request for Blog
Subject: Can I feature your quote?
Hi [Name],
I’m writing a blog on [Topic] and would love to include your expert opinion. Just a quick 2-3 sentence quote would be amazing!
21. Course Promotion Outreach
Subject: Help spread the word?
Hi [Name],
We just launched a new course on [Topic]. I’d love to offer you early access (or a promo code) if you’d be open to sharing it!
22. Newsletter Feature Request
Subject: Great fit for your next issue?
Hi [Name],
I recently created a [Tool/Resource] that I think your subscribers would love. Would you consider featuring it in your next newsletter?
23. Local SEO Partnership
Subject: Partnering for local impact
Hey [Name],
We’re both serving [City/Area]—I was thinking a local SEO/content collaboration could help both our audiences. Up for a quick chat?
24. SaaS Integration Pitch
Subject: Integration idea with [Their Tool]Hi [Name],
I noticed [Your Tool] could complement your product nicely. Would love to explore a possible integration or partnership. Thoughts?
Final Thoughts
Email outreach isn’t dead—it’s evolving. With the right mix of personalization, timing, and proven templates, you can build connections, gain links, and grow your brand faster than ever in 2025.
Try these expert-approved outreach email templates and watch your open rates and replies skyrocket. Need help with your outreach strategy? Fill out the form and let us craft campaigns that deliver real results.
